Setting Up Automated Mileage
Automated mileage and travel time is part of your Payroll report.
1. You need to add mileage rates as part of your Payroll rate plans (Settings > Payroll > Rate plans).
You can choose if you pay mileage to/from home or just in between the visits (MILEAGE AND TRAVEL TIME SECTION):
If you select to pay commuting, please check that all your carers have the right start location in their profiles (People>Carers>Edit), also select the travel method each carer will use:
2. You can either edit the existing default rate or add in a new rate with custom mileage and travel time.
Default Rate: The system will use the default rate if not other rate has been created. For example, you can create a weekend rate and keep the default rate for the rest of the days in the week. Or you can create weekday rates, weekend rates, etc and the system will use those instead of the default rate.
Set your mileage rate and travel time (if needed):
Note: You can leave the pay and mileage rate code in blank.
Add a new rate: Create as many rates as you need based on the day of the week and the times of the day. If you tick the Holiday box, and set a rate for it, the system will apply that rate to the bank/public holidays that are already set in the software.
We use the official government communications to internally set up the dates of the holidays where Nursebuddy operates.
3. Assign the correct payroll rate plans to your carers, the system will calculate their wages based on the visits they have completed (Payroll module only works with completed visits).
Generating a Mileage Report
Once you're ready to pull your staff's payroll report, just click the Payroll button on your menu bar.
1. Choose the date range and select which fields you wish to pull through. By default mileage is not part of this report so you need to enable these fields from the Select Fields drop down menu.
2. The payroll report will then generate with their hours worked, amount due to be paid and a carer's mileage and travel time.
