Managing different pay rates for different times of the week shouldn't be a chore. Nursebuddy's payroll module allows you to automate your staff payments based on the visits they've successfully completed.
Step 1: Defining Your Pay Rates
1. Navigate to Settings > Payroll. This is where you’ll build your "Rate Plans" (for example, "Standard Carer Rate" or "Senior Carer Rate").
2. When adding a new rate you can decide whether to pay based on the Planned duration or the Actual reported time from the app.
3. Click on the rates tab to add the different hourly rates for different times of the day or days of the week (e.g., Night rates) or days (e.g., Weekend rates). Bank Holidays are handled automatically once you set the rate!
4. Don't forget travel! You can add rates for mileage and travel time here so they are automatically included in your final totals.. Learn how to set up your mileage here
Assigning Payroll Rates to Carers
Now that your plans are ready, click Assign rate plans for carers. You can give each staff member the specific plan that matches their contract.
Pro-tip: If you use external software (like Sage or Xero), add your Carer Payroll Codes here to make the export and import process seamless.
Setting a "Default Rate Plan" is a lifesaver! It ensures that even if you forget to assign a plan to a new starter, they’ll still be included in your payroll report at your standard company rate.
Payroll Report
When it's time to run payroll, head to left-hand menu were you see payroll section.
Select your date range. You’ll get a comprehensive view of all carers, which you can group by specific variables like "Rate of Pay" to check your totals.
Once you're happy with your data, you can export or print directly from Nursebuddy.