An Important Note on Reporting
Office staff (managers, admin, etc.) cannot edit or make old medication reports disappear. The reports will remain on the eMAR, regardless of what changes are made to the medicine. If a report needs to be removed or edited, you must ask your carers to proceed with the changes from their apps.
The eMAR is linked to the medication list. Every change that you make in a specific medication will be reflected in the MAR charts. Furthermore it is important that you select the right option when you need to edit information in a medicine.
Accessing the Edit Options
Go to the Medication Tab in the client's profile.
Click on the three dots at the end of the medicine's row.
Select "Edit Medicine" to open the window.
From the "Action" menu, select one of the three options below.
The Three Editing Options
Edit to Make a Correction
This option updates the details of a medicine automatically for both the medication lists and for the carers in their app.
When to use this option?
The instructions have a typo or wrong information.
You just added a new medicine/new version to the list but noticed it has wrong dosages or time labels, and the carers have not made any reports yet.
Important: You cannot use Edit to Make a Correction if a report (Given or Not given) exists for the medicine. In that case, you must use Create a new version of this medicine.
Create a new version of this medicine
Use this option to manage changes like new dosages, repetition rules, or new start/end times. This is perfect for when the medication schedule is evolving, for example:
The GP has changed the dosage of a medication from next week onwards.
The GP has changed the repetition from daily to weekly starting tomorrow.
How it works:
Creating a new version of a medication automatically ends the previous one. For example, if you set the new version's start date as of today, the previous version will automatically have an end date for yesterday.
The date on the 'CHANGE COMES TO EFFECT ON' field must be the date after the last medication reported by carers. For example, if a report was made today, the start date for the new version must be tomorrow.
After you create this new version, an additional chart will be added to the eMAR tab for that medication. However, once the month ends, only the new version's chart will be visible. The old version won't be visible to carers in the app.
Set an End Date
For tracing purposes, medicines cannot be deleted. This option allows you to set an end date and time for when you want the medication to appear for the last time.
When to use this option?
The medication is no longer required by the client.
You added a medication by mistake. You can use this option to end the medication in the next minute.
Important details:
The system won't allow you to set an End Date in the past if there are medication reports made by carers on that date. You can set an end date right after the last report.
The date and time you select is the last time the medicine will be visible in the carer's app to report it.
The inactive chart will remain in the eMAR tab for the current month but will not be visible from the next month onwards. The medication will then appear in the 'Past Medication' tab, where you can 'Renew' it if needed.
Making a Dose the Last One
If a client has a medication scheduled for the afternoon, and you want that specific afternoon dose to be the very last one administered:
Set the End Time for a time after that afternoon visit starts, but before it ends.
This way, the medication is still "active" when the carer opens their app for that visit, allowing them to record the final administration.
Preventing the Next Dose
If you decide to stop a medication and you do not want the next scheduled dose (e.g., the upcoming afternoon dose) to appear in the carer's app:
Set the End Time for a time before that next visit is scheduled to start, or even the next closest minute.
This ensures the medicine is inactive in the system before the next visit begins, so it won't appear on the carer's task list for that shift.
This precise control helps you ensure your team is always administering exactly what's needed.